AI Solutions for Estate Agents Who Are Never at Their Desk
Viewings, valuations, school runs of paperwork. Your agency runs on whoever happens to be free to pick up. AI takes the repetitive half — the calls, the enquiries, the feedback chasing — so the negotiators can sell and let.
AI solutions for estate agents are practical agents that answer the phone and email when your team is out at viewings. They book viewings, sort buyer, vendor, landlord and tenant enquiries, answer listing questions, collect viewing feedback for vendors and route maintenance reports. Built and supported in Ireland by AgentHub.
See It Working on Your Own Listings — Free Setup Until 31 August
Free setup · No contract, cancel anytime · Irish, PhD-led team
Want the live demo? The chat bubble in the corner of this page is one of our own agents — ask it about viewings, lettings or pricing and see how it answers.
A Small Agency Runs on Whoever Can Pick Up
On any given Tuesday, one negotiator is at a viewing in the next town, one is doing a valuation, and the person who was supposed to be minding the office is now covering a second viewing because the first ran long. The phone still rings. That is not a staffing failure — it is what a five-person agency looks like. The problem is that every missed call is a buyer who rings the agency down the street instead.
Then a new instruction goes live on Daft.ie and MyHome.ie and the burst arrives: forty variations of "is it still available", "what's the BER", "what's the management fee", "can I see it Saturday". Meanwhile the vendor from last week's three viewings is waiting on feedback, a tenant has reported no hot water, and the sale agreed in April needs someone to chase the solicitor, the surveyor and the mortgage broker for the same three documents again.
None of that is skilled work. All of it lands on the same phone and the same inbox as the work that actually earns fees.
Six Jobs AI Takes Off an Estate Agency
These are the projects we actually build for agencies — sales, lettings and property management.
The Phone Answered, Viewings Booked
Every call picked up on the first ring, including Saturday mornings and after six. The agent knows the asking price, the BER rating and the Eircode of each listing, offers the viewing slots you have open, and texts the confirmation. See the AI receptionist it is built on.
Enquiries Triaged by Who Is Asking
A buyer, a vendor considering instructing you, a landlord querying a rent review and a tenant reporting a leak all arrive in the same inbox. The agent tells them apart and sorts each into the right pile before anyone opens it — the email manager handles this end.
Answers Drawn From the Listing
Floor area, BER, service charge, whether the garden faces south, when the viewings are. The agent answers from your own listing details rather than guessing, and hands anything it does not know to a negotiator with the context attached.
Viewing Feedback, Gathered and Summarised
Everyone who attended is contacted the same evening. Interested, not interested, put off by the price, worried about the roof. You get one summary per property, ready to send the vendor — instead of a Friday spent ringing eleven people.
Maintenance Reports Sorted by Urgency
No heat, no water or an active leak goes straight to the on-call contractor with the address and photos. A dripping tap is logged, given a reference and queued for the property manager. The tenant gets an answer either way, at eleven at night if that is when they rang.
Follow-Up After Valuations
You valued four houses last month and instructed one. The agent follows up on the other three at sensible intervals with the market update and the terms already discussed — see the leads outreach agent. Vendors rarely say no; they go quiet.
Live in Days, Not Months
We Sit In on a Normal Week
A short call to map what actually comes through: portal enquiries, viewing requests, tenant calls, vendor chasers. We pick the one or two that cost you the most and start there.
We Connect Your Listings and Diary
The agent reads your current listings and viewing availability, and answers in your agency's voice. No new software for the negotiators to learn — the same phone number, the same inbox.
You Review Everything It Did
Every call and enquiry is logged with a transcript. For the first fortnight you sign off the replies; after that most agencies let it run and only read the exceptions.
Three Businesses Sharing One Phone and One Inbox
The lettings side has nothing to do with the sales side, except that both interrupt the same person. That is exactly the sort of sorting a machine is good at.
| Side of the business | What keeps arriving | What the AI handles | What still needs you |
|---|---|---|---|
| Sales | Portal enquiries, viewing requests, vendor feedback chasers | Answers listing questions, books and confirms viewings, collects and summarises feedback | Negotiating offers, advising the vendor, reading the room at a viewing |
| Lettings | Availability questions, viewing groups, application queries, renewals | Screens against your criteria, schedules block viewings, chases renewal decisions before the notice date | Choosing the tenant, RTB registration, anything contentious |
| Property management | Maintenance reports at all hours, contractor updates, service charge questions | Captures the fault with address and photos, grades urgency, alerts the on-call contractor, logs everything | Approving spend, awkward conversations with owners, site visits |
Most agencies start with one side rather than all three. If the pain is the phone, begin with the AI receptionist for estate agents. If it is the inbox after a launch on Daft, begin with email management for estate agents. The agents share the same foundations, so adding the second one later is a configuration job, not a new project.
What We Will Not Automate for an Estate Agency
We do not build automated valuations, and we do not do property price prediction. A price in Athlone is not a price in Ranelagh, and the difference is the thing you are paid for: comparable evidence, what actually closed rather than what was advertised, and knowing the estate well enough to price the corner site differently from the mid-terrace. Any tool that offers to do that from a dataset is selling you a number you would have to defend to a vendor. Pricing stays your professional judgement. The AI works on everything that happens around it.
On regulation: your PSRA licence, your letters of engagement and your record-keeping obligations are unchanged by any of this. If anything the record improves, because every call and enquiry is captured with a timestamp and a transcript instead of a half-remembered note. The agent quotes asking prices and advertised terms as you have set them, and hands over to a licensed person the moment a conversation turns into advice.
On data: buyers, vendors, landlords and tenants all hand you personal data, and lettings applications in particular carry sensitive information. Everything runs under GDPR with retention periods you set, we will sign a processor agreement, and one of our founders is a Security Architect by trade. If you want the broader picture of how to assess any supplier here, we wrote a plain buyer's guide to AI companies in Ireland.
What the Flat Monthly Fee Covers — and What It Doesn't
One figure in euro, so a launch weekend on Daft costs no more than a quiet Tuesday. Here is what sits inside it, and what deliberately stays outside.
| Item | Inside or outside the subscription |
|---|---|
| Calls and enquiries handled | Inside. A flat monthly subscription per agent, with no per-call, per-enquiry or per-property charges |
| Setup and configuration | Inside, and free until 31 August — we connect your listings, your viewing availability and your agency's voice |
| Your existing number and inbox | Inside. The same phone number and the same inbox, with no new software for the negotiators to learn |
| Transcripts and logging | Inside. Every call and enquiry logged with a timestamp and a transcript |
| GDPR handling | Inside. Retention periods you set, and a processor agreement we are happy to sign |
| Contract | None. Cancel anytime |
| Automated valuations and price prediction | Outside, deliberately. We do not build them — pricing stays your professional judgement |
| Negotiating offers, RTB registration, approving spend | Outside. Licensed and judgement work stays with your people; the agent hands over the moment a conversation turns into advice |
What Our Clients Say
AgentHub's leads outreach agent calls our inbound leads within minutes and books qualified demos straight into our calendar. Our conversion rate has doubled.
Our inbox was drowning us. AgentHub's email manager now categorises everything and drafts responses that sound exactly like us. Response times went from 48 hours to under 4.
A Small, Senior Irish Team
Built in Ireland
We're an Irish company. Your setup, support and the person answering your questions are all here — see who we are.
PhD-Led Team
Founded by a Computer Science PhD with 27+ years in software, including 15 years at IBM Ireland. You talk to the people who build the agent.
Security First
Co-founded by a Security Architect. Vendor, landlord and tenant data is handled with enterprise-grade care and GDPR compliance.
Flat Monthly Fee
A subscription in euro per agent — no per-call, per-enquiry or per-property charges, and no contract. Cancel anytime.
Which AgentHub Agent Fits Which Agency Problem
Start with the one that costs you the most this month, then add the next.
| The problem in your agency | The agent that handles it |
|---|---|
| The phone rings out while everyone is at viewings or valuations | AI receptionist for estate agents, built on our AI receptionist — answers from the listing and books the viewing |
| Buyer, vendor, landlord and tenant email landing in one inbox | Email management for estate agents, built on our email manager — sorts each enquiry into the right pile before anyone opens it |
| Valuations that never turned into instructions | Lead generation for estate agents, built on our leads outreach agent — follows up at sensible intervals with the terms already discussed |
| Vendors waiting all week on viewing feedback | The combined build on this page — everyone who attended is contacted the same evening and you get one summary per property |
| Maintenance reported at eleven at night | The combined build on this page — the fault is captured with the address, graded, and no heat, no water or a leak goes straight to the on-call contractor |
AI for Estate Agents: Your Questions Answered
What can AI actually do for an estate agency?
The repetitive parts: answering the phone when everyone is out at viewings, booking viewing slots, sorting buyer, vendor, landlord and tenant enquiries into the right pile, answering listing questions such as BER rating or management fees, gathering viewing feedback for vendors, and routing maintenance reports by urgency.
Will the AI value properties or predict prices?
No, and we would advise against anyone who offers it. Pricing a property in an Irish town is professional judgement built on local knowledge and comparable evidence. Our agents handle enquiries, admin and follow-up around your valuations. The number itself stays yours.
How does it handle lettings and maintenance calls?
Tenant maintenance reports are captured with the address, the issue and photos where offered, then graded. No heat or water and leaks go straight to the on-call contractor with a text alert. Everything else is logged and routed to the property manager with a reference.
Does using AI affect our PSRA obligations or GDPR?
Your PSRA licence, letters of engagement and record-keeping duties are unchanged. The AI improves the record rather than replacing it: every call and enquiry is logged with a timestamp and transcript. Data is handled under GDPR, with retention set by you, and we are happy to sign a processor agreement.
Can it deal with Daft.ie and MyHome.ie enquiries?
Yes. Portal enquiries land in your inbox like any other email, so the agent reads them, replies with the listing details, offers viewing slots and flags anything that needs a negotiator. That first hour after a new listing goes live is where most of the value shows up.
How quickly can it be live, and what does it cost?
Most agencies are live within days, not months. Setup is free until 31 August, then a flat monthly subscription per agent in euro, with no per-call or per-enquiry fees and no contract. You see it working on your own listings before you commit to anything.
Stop Losing Buyers to a Ringing Phone
Tell us what a normal week looks like in your agency and we'll show an agent handling it — free setup until 31 August.
Prefer to talk? Email sghaith@agenthub.ie or call 087 788 2676.