Automated Email Response That Actually Answers the Question
An autoresponder tells people you got their email. Our AI reads the email, drafts a proper reply in your tone, and flags the ones only a human should touch.
An automated email response doesn't have to mean "we've received your message". AgentHub's AI reads each incoming email, drafts an actual answer in your own tone, routes what belongs elsewhere and flags what needs a human — inside your existing Outlook or Gmail inbox, with free setup until 31 August.
See It Drafting Replies in Your Inbox — Free Setup Until 31 August
Free setup · No contract, cancel anytime · Irish, PhD-led team
Live demo — the AI reading real emails and drafting responses ready to send. Two sectors shown; configurable for any business.
Nobody Was Ever Helped by "We've Received Your Message"
Most automated email response setups are polite receipts. The customer asked what your fees are, or whether you have an appointment on Thursday — and got told their message will be dealt with in due course. That's not an answer; it's a queue ticket. The question still lands on your desk, only now it's two days old and the customer has emailed someone else.
Our Email Manager takes the other approach: an AI inbox manager that reads each email and drafts the actual reply — in your tone, ready to send or already sent, depending on how much control you want to keep. It's automatic email response with the emphasis on response, and it sits at the heart of the broader email management service we run for Irish businesses.
Replies That Sound Like You Wrote Them
Not an acknowledgement. Not a template. A drafted answer, waiting in your inbox.
Drafts Real Answers
The AI reads the question, pulls from what it knows about your business, and writes the reply in your tone — learned from the emails you've already sent.
Routes and Chases
Invoices go to accounts, bookings to the diary, and emails still waiting on a reply get chased — whether you manage email accounts for one person or a whole team.
Knows When Not to Reply
Some emails should never get an automated answer — a legal complaint, a sensitive client matter. The AI's job there is to flag it for you immediately, not to reply.
What the Monthly Fee Covers — and What It Doesn't
No setup fee until 31 August, no contract, and a short list of things that deliberately stay on your side of the line.
| Item | In the monthly fee? | What that means |
|---|---|---|
| Setup and inbox connection | Yes — free until 31 August | We connect the AI to your existing Outlook or Gmail accounts. Nothing migrates. |
| Learning your tone | Yes | Trained on your own sent folder and your business details, and re-tuned as you review drafts. |
| Drafting, routing, chasing, flagging | Yes | The day-to-day work: replies drafted, invoices routed, unanswered emails chased, sensitive ones flagged. |
| Changing your approval gates | Yes | Tighten or loosen which email types send automatically, any time. |
| Your Outlook or Gmail licences | No | You keep the email accounts you already have; we work inside them. |
| The final click on gated emails | No | Anything behind an approval gate waits in your inbox for a human before it sends. |
| A contract | No | There isn't one. Cancel any time. |
Live in Days, Not Months
It Learns Your Tone
The AI studies your sent folder and your business details — services, prices, opening hours — so its drafts read like yours, not like a chatbot's.
We Connect Your Inbox
Outlook or Gmail, the accounts you already use — including shared inboxes like info@. No migration, no new software for your team.
You Set the Gates
Choose which email types send automatically and which wait for your approval. Tighten or loosen the gates any time as trust builds.
Autoresponder, Rules, or AI: What's the Difference?
"Automatic email response" covers three quite different things. An autoresponder sends the same receipt to everyone. Rules and templates fire a canned message when a keyword matches. An AI email agent reads the email and drafts a real answer in your own tone. Here's how each behaves when a customer writes in.
| Comparison | Basic Autoresponder | Rules + Templates | AgentHub AI Responses |
|---|---|---|---|
| What the customer receives | A receipt: "we've received your message" | A canned template picked by keyword | A drafted answer to their actual question |
| Handles new or unusual questions | No | Only if a rule anticipated them | Yes — it reads the email and works out the answer |
| Sounds like you | No — one generic message for everyone | Only as good as the templates you wrote | Yes — trained on your own sent replies |
| Maintenance burden | None, but it answers nothing | Constant — rules and templates go stale | Low — you review drafts, it adjusts |
| Out-of-hours cover | Acknowledgement only | Same templates, same gaps | Full drafting, routing and flagging, 24/7 |
To be fair to the simpler tools: an out-of-office autoresponder is exactly right for holidays, and rules have their place for pure sorting. Where they fall down is the moment someone asks a question that deserves an answer. If you're weighing up the tooling options more broadly, our email management software page compares the whole category — but the short version is that reading and answering email is the part worth automating, because it's the part that eats your day.
What Our Clients Say
Our inbox was drowning us. AgentHub's email manager now categorises everything and drafts responses that sound exactly like us. Response times went from 48 hours to under 4.
The AI learned our tone within a week. It handles routine client queries perfectly and flags anything that needs a human touch. Our team can focus on billable work now.
An Irish AI Company, Not a Reseller
Built in Ireland
We're an Irish company. Your setup, support and the person answering your questions are all here — see who we are.
PhD-Led Team
Founded by a Computer Science PhD with 27+ years in software, including 15 years at IBM Ireland.
Security First
Co-founded by a Security Architect. Your inbox holds client data — it's handled with enterprise-grade care and full GDPR compliance.
Live in Days
Most inboxes are connected and drafting within days. You see the replies it writes before the first invoice.
Which AgentHub Agent Fits Which Problem?
Automated email response is one agent among several. If the bottleneck isn't your inbox, start somewhere else.
| Your problem | The agent | What it does |
|---|---|---|
| Emails pile up and replies go out days late | Email Manager | Reads each email, drafts the answer in your tone, routes and chases — the agent behind this page. |
| Calls ring out while you're with a client | AI Receptionist | Answers calls 24/7, handles queries, books appointments and routes what needs a person. |
| Enquiries come in but nobody follows them up | Leads Outreach | Contacts prospects, qualifies interest and books demos straight into your calendar. |
| You want the whole inbox run, not just the replies | Email management service | Sorting, routing, follow-ups and reporting across shared inboxes as well as drafting. |
| You're still comparing tools | Email management software | How the category splits — plugins, rules engines and AI agents — before you commit. |
| You specifically want an Irish provider | Email management in Ireland | Irish team, Irish support hours, GDPR handled here rather than escalated overseas. |
Automated Email Responses: Your Questions Answered
How do I set up automated email responses?
We connect the AI to your existing Outlook or Gmail account — no new software. It learns your tone from your sent folder, and you choose which email types it drafts, which it sends, and which it only flags. Most inboxes are live within days.
What should an automated email response say?
As little as possible, if it can't actually answer. A receipt like 'we've received your message' buys goodwill for a day at most. Better: answer the question, give a realistic timeframe, or say plainly that a person will ring — which is what the AI drafts.
Can AI reply to emails automatically?
Yes — with approval gates wherever you want them. Routine queries can be answered fully automatically, while every other draft waits in your inbox for a click before it goes. Most clients start with approvals on everything and loosen them once they trust the drafts.
Will customers know the response is automated?
The replies come from your address, in your tone, answering the actual question — so they read like you on a good day. We advise being open about the automation if anyone asks; nothing in the reply pretends to be something it isn't.
Which inboxes does it work with?
Outlook and Gmail, using the email accounts you already have — including shared inboxes like info@ and accounts@. Nothing migrates anywhere; the AI works inside your existing mailbox, so your team keeps the tools they already know.
Retire "We've Received Your Message"
Show us the emails your business gets and we'll show you the replies the AI would draft — free setup until 31 August.
Prefer to talk? Email sghaith@agenthub.ie or call 087 788 2676.